Confirmation of the number of guests attending your function and catering arrangements must be provided 14 days prior to the event. Other arrangements such as decorating details, external AV setup and other event planning aspects are the responsibility of the Hirer and are not a service provided by the Club.
The Hirer is responsible to check the details of any booking made that is provided in the initial confirmation and final confirmation email.
Bowling rinks and hired areas allocated, are subject to change. Fitzroy Victoria Bowling Club Inc., reserve the right to reallocate groups upon arrival of their booking to a different area, if The Hirer has too few or too many guests in attendance. Please be aware the areas cannot be promised. (This does not include bookings made for the Marquee, Seminar or Clubhouse).
Due to restricted account access, we are unable to accept EFT payments. We can only accept a maximum of two different card details. We accept payments made by cash, cheque, VISA, Mastercard, AMEX and Debit/Eftpos. We do not accept Diners.
Final payments are processed using the card details provided on the booking form, unless an alternative card is provided prior to 14 days. Once the final payment is processed The Hirer will receive a final confirmation email with a receipt of purchase. Outstanding event account balances must be settled no later than 14 days prior to the event, any outstanding account balances that remain after the function date will incur a 10% surcharge for every week after the booking date the payment is not settled.
FVBSC offers a range of catering options – these can be viewed online. For any events, all catering must be fully paid and relevant details confirmed 14 working days prior to the function October through to February. At the discretion of the Events Coordinator catering during March through to September may be confirmed 7 days prior to the event. Refunds will be issued for catering if the event is cancelled prior to 14 days only.
Please note we do not accept tentative bookings; no areas or rinks will be held in reserve without a deposit. 'Deposit' means the initial payment processed to make a reservation. The deposit goes towards your total booking costs (final payment) and does not get refunded at the end of your booking, as it essentially pays for a hire fee. Bookings are only confirmed when a deposit of $150 ($200 in December) has been processed by the Events team and a completed & signed booking form has been received by the Events team.
FVBSC management must be advised of any entertainment intended as a part of a function at FVBSC, no later than 7 working days prior to the event (14 working days prior to the event if booked in December). Groups are welcome to play music in the BBQ areas, however not all areas are fitted with electricity, so patrons should make sure their devices are self-powered.
Please note that noise restrictions as per City of Yarra and Victorian Law apply to FVBSC. These will be strictly adhered to by FVBSC staff, and must be adhered to by entertainers, function organisers, their guests, as well as the public. Our club noise restriction stipulates any audio equipment is to be turned down by 9pm and off by 10pm. This is not negotiable. Amplifiers or amplified music is not permitted.
General unsavoury or untoward behaviour to staff, patrons and/or members will not be tolerated. If your group is found to be making any patrons, members or staff feel uncomfortable, your group will be asked to leave the premises immediately.
At the conclusion of the event no rubbish of any description is to be deposited on the streets and public areas surrounding the Clubhouse. No rubbish is to be left by the function, the function is ultimately responsible for the clean-up at the conclusion. Rubbish and recycle bins are provided to every area around the venue to ensure correct disposal of unwanted items. A clean-up fee $100 will be charged to the Hirer and credit card details provided in the event staff must remove rubbish after the function or clean up soiled carpets, floors or upholsteries and vomit
Please read the following terms and conditions.
The Event organiser for your group is to read and sign these Terms and Conditions. The event organiser will be elected to make sure their guests understand and abide by these rules and take full responsibility for the behaviour of their party. If any of the Terms and Conditions are breached, your group will be asked to leave the premises with full forfeiture of your function payments.
Entry will not be permitted to groups who do not sign these Terms & Conditions, Bucks/Hens groups that have not disclosed that they are a Bucks/Hens groups to Bar or Events staff in the lead up to their event and are found to be a Bucks/Hens group on the day of their function will be turned away upon arrival.
All patrons must be always clothed. Full or partial nudity will not be tolerated. Our dress code also forbids any sexually explicit items or clothing to be on the premises. All items and/or clothing will be confiscated.
General unsavoury or untoward behaviour to staff, patrons and/or members will not be tolerated. If your group is found to be making any patrons, members or staff feel uncomfortable, your group will be asked to leave the premises immediately.
Bowls are not to be thrown, tossed or used in an aggressive fashion as this results in damage to our green and/or injury to your group and other patrons of the club – if staff find you to be using our equipment in an aggressive manner you will be asked to leave the venue, with full forfeiture of your function payments.
No food or alcohol is to be consumed on the green. Smoking on the green or in the bowling bays is also prohibited.
No BYO alcohol is to be brought onsite.
All patrons found sculling alcohol will be asked to leave the venue, if any of your guests are found to be intoxicated or under the influence of drugs, your party will be asked to leave the venue.
Once your bowling concludes, please pack up the bowls into the provided crates. Bowls are not to be left on the green or at the far end of the green. All Bucks and Hens groups are required to be offsite by 4:00pm as a FVBSC Committee rule. Once your group has concluded bowling and/or area hire, the group are to leave the premises immediately.
Bucks & Hens Terms and Conditions to be signed by organiser when they arrive at the venue.
We do not accept tentative bookings; no areas or rinks will be held in reserve without a deposit. 'Deposit' means the initial payment processed to make a reservation. The deposit goes towards your total booking costs (final payment) and does not get refunded at the end of your booking, as it essentially pays for a hire fee. Bookings are only confirmed when a deposit of $150 ($200 in December) has been processed by the Events team and a completed & signed booking form has been received by the Events team.
We do not accept cancellations, including rink hire changes, catering and area hire amendments, 14 days prior to your event date, or on the day of your event, due to change of mind. Bookings guarantee you and your guests hire at the specified time, and we are unable to re-book spots that are cancelled on short notice. All late cancellations are deemed as full forfeiture of funds. Cancellations and hire changes or catering amendments made more than 7 days before, but not more than 14 days before your booking date will attract a 20% cancellation fee. All initial deposits for events to be held in November, December and January are strictly non-refundable.
The Hirer may be required to amend the time of the original booking if the new event date falls on a Sunday or public holiday to suit the Venue opening and closing times.
The Hirer is responsible to cover any additional costs because of the date change if the new event date is during December or on a public holiday. The Hirer also has the option of choosing to transfer bowling to another date, provided the new date falls within the same financial year and subject to availability.
All transfers and refunds are at the discretion of the Events Coordinator and the Venue Management.
Please note, these options are only available to groups who have signed in at our venue on the date and time of their booking. These options are not applicable for groups who do not show up. No shows are deemed as cancellations with full forfeiture of booking payment. Further note, these options are not applicable for area hire or catering during inclement weather as all outdoor areas and the clubhouse provide adequate cover and shade.
FVBSC provides the option of a bar tab to corporate event groups and large social event groups. This option needs to be set up on the day with the Duty Manager on shift and cannot be pre-arranged.
For all bar tabs, FVBSC requires a credit card and a form of valid photo identification. All guests will receive a wristband and must wear the wristband to use the tab for their beverage purchase(s). All tabs must be settled before the conclusion of the day's trade (on which the tab was opened). Any tabs left unsettled will be charged.
All information provided to the club will be protected and only used for the purpose of the informant's function. FVBSC does not archive credit card details provided for payment over the phone.
Fitzroy Victoria Bowling and Sports Club does not accept cancellations or offer refunds for events based on weather forecast prior to the booking date.
Inclement weather is defined as a washed out green from moderate to heavy rainfall and is determined 24 hours prior to the booking date/time via the Bureau of Meteorology. Our synthetic green is self-draining and bowling goes ahead during intermittent rain or light to moderate rainfall. Inclement weather also extends to temperatures exceeding 36 degrees Celsius at the time of your booking.
The Hirer has the option of choosing to transfer bowling to another date, provided the new date falls within the same financial year and subject to availability.
Please note, these options are only available to groups who have signed in at our venue on the date and time of their booking. These options are not applicable for groups who do not show up. No shows are deemed as cancellations with full forfeiture of booking payment. Further note, these options are not applicable for area hire or catering during inclement weather as all outdoor areas and the clubhouse provide adequate cover and shade.
All prices are subject to change without notice and are current only at the time of publication. Any changes in pricing will be advised directly to the client. The Hirer is responsible to cover any additional costs because of a transferred booking, if the new event date is during December or on a public holiday.
Public holiday trading days incur a 10% surcharge across the venue.
Damage caused to property (including fixtures, fittings, linen, equipment hire or other) caused from the Hirer's use of the premises which results in replacement or repair will be the full financial responsibility of the Hirer booking the function. Stolen Items (including but not limited to AV system and bowls equipment) will also be the full financial responsibility of the Hirer booking the function. All costs will result in the credit card details given being charged.
Function organisers and their guests are free to decorate function spaces; however, no damage is to be caused from this including no sticky tape, glue or masking tape is to be used on the walls, roofs or windows.
The Hirer booking the function is responsible for ensuring the orderly behaviour of their guests. The Club and security reserve the right to intervene at its discretion and to close down the function if required. All guests are to abide by the Club's Conditions of Entry and Liquor License Laws.
Fitzroy Victoria Bowling & Sports Club respects and welcomes all visitors to our club regardless of their race, religion, gender or sexuality. All guests are to be considerate and respectful of this when planning your event and whilst at the club.
FVBSC adheres to the ClubsVic code of conduct and behaviour policy, available by contacting ClubsVic. Employees, members and guests have the right to enjoy the venue without be subjected to behaviour that is unwanted, humiliates or offends them.
FVBSC has the right to eject from the premises anyone who transgresses the ClubsVic code of conduct and behaviour policy.
FVBSC does not offer private parking. FVBSC does not accept responsibility for patron parking; this includes parking in any no standing zones, on the street, or in loading areas.
Smoking is permitted outside in the designated areas only. The possession and use of illicit drugs in our venue is prohibited. Any guests suspected to be under the influence of drugs or in possession of it will be ejected from the venue.
As part of the Responsible Service of Alcohol compliance, the Club reserves the right to refuse service to any person considered to be intoxicated. Any guest caught purchasing drinks on behalf of an intoxicated person will be ejected from the venue and the function abruptly concluded the discretion of the staff. FVBSC does not serve spirits straight or on ice; spirits must be served with a mixer. FVBSC does not serve jugs of spirits or alcoholic shots.
No persons under the age of 18 shall be served alcohol. Any guest caught purchasing drinks on behalf of a minor will be ejected from the venue and the function possibly closed down at the discretion of the staff with no refund. Children under 18 years of age must be accompanied by a parent, legal guardian or adult when purchasing a drink, and be always supervised.
We reserve the right to refuse service of alcohol to a suspected minor. Anyone with no ID and who looks under 25 years of age at any function will not be served alcohol on our premises. Non-compliance of this will result in ejection of the purchaser(s) and the suspected minor from the venue. No person is permitted to leave the premises whilst in possession of any opened alcohol container. All guests are to abide by the conditions of entry and Liquor License Laws. The Clubhouse and surrounds are licensed areas; the bowling greens are not licensed areas for the consumption of alcohol. Guests caught drinking on our bowling greens will be warned and then ejected from the venue should it continue.
Casual bowlers may wear flat-sole shoes, thongs or socks, or may bowl barefoot on FVBSC greens; any footwear with a heel or wedge must not be worn on FVBSC greens. No smoking, drinking, or eating is permitted on FVBSC's greens.
Patrons are expected to listen and follow the instructions of FVBSC staff when using FVBSC facilities. Barefoot bowlers are expected to respect the rules of the club and green use, and are advised that, if failing to do so, may be asked to cease bowling, with full forfeiture of Rink Hire cost.
Bowls must not be dropped, lobbed, thrown, or driven by barefoot bowlers; barefoot bowlers must play 'drawing' shots only (i.e. bowled slowly, approaching the jack, allowing for the bias of the bowl). Barefoot bowlers must play end to end. Barefoot bowlers must bowl from the bowling mat only, with one foot on the bowling mat when taking a shot. Only the player taking a shot can be on the green; all other players must stand on the raised ends whilst awaiting their turn.
No more than 10 people per lane at any one time. All groups that exceed 12 are required to book an area due to OH&S, emergency entry and exit access and to ensure all footpaths are clear and congregation limited.
Children aged under 12 years will be charged half of the adult rate for bowls; except in November and December when rate is per lane rather than per person.
Patrons will be given two bowls per person.
FVBSC's northern green is a member-only green; no patron is to bowl on the northern green unless designated by FVBSC staff. It is a strictly members only green and any guests on this green without permission will be removed from premises. Children cannot use this as a play area and are to be supervised at all times.
It is the responsibility of function organisers to ensure all guests are aware of commencement and completion times for all forms of hire through FVBSC (e.g. rink hire, BBQ hire, or venue hire).
It is a condition of the club that guests must be vacated from the BBQ area no later than 15 minutes after the booking time. On our busy days, please be aware there is a 10-minute leeway rule for bowling. Up to 10 minutes after the time booked to bowl, there may be a wait while we get your rink organised. 10 minutes before the end of your session you need to pack up the bowls to help us be ready for the next group.
Please be patient with us around this, if the wait is extended for your group, a fair extension will be organised where appropriate.
FVBSC is a fully licensed venue. Strictly no beverages of any kind are to be brought into the venue.
FVBSC does not permit outsourced catering, takeaway food, pre-prepared hot food, or cooking equipment to be brought into the venue by patrons. If patrons or groups do not follow these rules, they will be turned away, Fitzroy Victoria Bowling & Sports Club is contracted to preferred catering companies.
FVBSC does permit items to be cooked on our barbeques, as a part of our barbeque hire, or items accompanying barbequed food (e.g. salads, coleslaw etc.), to be brought into the venue by patrons (all accompanying items must be cold). Patrons are not permitted to bring in their own spit roasting stations or grillers. Fitzroy Victoria Bowling and Sports Club do not provide any BBQ equipment, oil, crockery, napkins, utensils or condiments for your function, these items will need to be organised by your group.
Disposable utensils, plates and napkins are provided with catered orders only, as well as a small selection of condiments. Hirers are responsible for providing their own eskys to keep food chilled.
We do not provide fridge or freezer facilities any time of the year, unless prior approval by the venue or function managers.
Amendments to catering orders less than 7 days prior to the function date are subject to the discretion of the caterer. All Spitting Image catering needs to be organised through their company directly and not through Fitzroy Victoria Bowling & Sports Club Events Staff.
FVBSC may record any information posted to one of our social media channels (including Facebook and Twitter) and may use that information for the purpose of administering its social media channels and considering and/or addressing any comments made.
No attempt will be made to further identify users of our social media channels except where authorised by law. Fitzroy Victoria Bowling & Sports Club is not responsible for the privacy practices or content included on our social media channels or any linked websites.
Fitzroy Victoria Bowling & Sports Club reserves the right to enforce this Acceptable Use Policy at its discretion. Fitzroy Victoria Bowling & Sports Club may remove or request removal of any posted messages that it considers to be in breach of the Policy.
If you have any questions about this policy, please contact us at manager@fvbowls.com.au.