Property Loss and Damage

FVBSC does not accept any responsibility for damage or loss of personal property. Function organisers and their guests, as well as general patrons of the club, are financially responsible for any damage sustained to FVBSC premises; this includes, but is not limited to, AV equipment, buildings, surrounds, and gardens.

Function organisers and their guests are free to decorate function spaces; however, no damage is to be caused from this including no sticky tape, glue or masking tape is to be used on the walls, rooves or windows.

FVBSC does not offer private parking. FVBSC does not accept responsibility for patron parking; this includes parking in any no standing zones, on the street, or in loading areas.

FVBSC accepts no responsibility for persons or property damaged outside the club’s boundaries; this includes damaged sustained in transit to and from the venue.

Rules of Rink and Venue Hire

Casual bowlers may wear flat-sole shoes, thongs or socks, or may bowl barefoot on FVBSC greens; any footwear with a heel or wedge must not be worn on FVBSC greens. No smoking, drinking, or eating is permitted on FVBSC’s greens.

Bowling rinks and hired areas allocated, are subject to change. If you require a specific area or rink, please inform the events staff when making the booking so they can add the note to the booking, otherwise areas and rinks may be moved/changed by the events staff or staff on the day where needed.

Patrons are expected to listen and follow the instructions of FVBSC staff when using FVBSC facilities. Barefoot bowlers are expected to respect the rules of the club and green use, and are advised that, if failing to do so, may be asked to cease bowling, with full forfeiture of Rink Hire cost.

Bowls must not be dropped, lobbed, thrown, or driven by barefoot bowlers; barefoot bowlers must play ‘drawing’ shots only (i.e. bowled slowly, approaching the jack, allowing for the bias of the bowl). Barefoot bowlers must play end to end. Barefoot bowlers must bowl from the bowling mat only, with one foot on the bowling mat when taking a shot. Only the player taking a shot can be on the green; all other players must stand on the raised ends whilst awaiting their turn.

Children aged under 12 years will be charged half of the adult rate for bowls; except in November and December when rate is per lane rather than per person

Patrons will be given two bowls per person.

FVBSC’s northern green is a members-only green; no patron is to bowl on the northern green unless designated by FVBSC staff. It is a strictly members only green and any guests on this green without permission will be removed from premises. Children Cannot use this as a play area and are to be supervised at all times.

On our busy days, please be aware there is a 10 minute leeway rule for bowling. Up to 10 minutes after the time booked to bowl, there may be a wait while we get your rink oragnsied. 10 minutes before the end of your session you need to pack up the bowls to help us be ready for the next group. Please be patient with us around this. If the wait is extended for your group, we will oragnise for a fair extension to your bowling either on the same lane, a different lane, or a later time.

Pricing

All prices are subject to change without notice and are current only at the time of publication. Any changes in pricing will be advised directly to the client.

All deposits are non-refundable unless discussed with management and a different outcome is reached.

Private BBQ areas come with a $60 hire fee, per area for the time slot.

Marquee, Deck and Bar comes with a $300.00 hire fee. This area may come with security hire ($50 per hour, per guard), and a compulsory private bar with minimum $2000 bar tab required (non negotiable over our peak summer months - please check these with our Events Coordinator).

Clubroom comes with a $400 hire fee from 9:30am - 5pm or 6pm - 11pm (over pennant season - Saturdays 8pm onwards).

Seminar room prices are as per quoted with Events Coordinator.

Catering charges come directly from our catering company.

A $1 surcharge applies to all EFTPOS transactions.

FVBSC Function Deposits, Confirmation and Final Payments

To reserve any part of our venue or facilities, FVBSC requires a deposit payment to be taken at the time of booking. All deposits are non-refundable unless discussed with management and a different outcome is reached.

No ‘tentative’ bookings can be made; no areas or rinks will be held in reserve without a deposit. Deposits are at the discretion of the events coordinator depending on booking details, but may never be higher than $150/$200 (except for the Clubroom or Marquee, Deck and Bar). For all Rink Hire reservations of ten or more people, FVBSC requires a $150 deposit ($200 for functions booked in December). The deposit goes towards your booking/final payment and does not get refunded at the end of your booking, as it essentially pays for a hire fee.

Final numbers are to be confirmed and any payments outstanding settled no later than 14 working days prior to the event during October through to February. At the discretion of management, functions booked for March through to September may be confirmed and paid no later than 7 working days prior to the event.

After making final payments the booking can only be transferred but not refunded, unless arrangements are made with management. All deposits are non-refundable unless discussed with management and a different outcome is reached.

Cancellation Policy

Catering must be paid in full 2 weeks prior to your event, this cannot be cancelled or refunded once it is paid for 2 weeks prior as you have made an agreement to our T&C upon making payment to confirm the service/booking. Upon payment, the booking will then be sent to our contracting caterer who will then charge us for the booking.

All confirmed and paid Rink and Area/Room hire come with a 7 day rescheduling policy. All deposits are non-refundable unless discussed with management and a different outcome is reached.

All bookings are non-refundable after 7 days prior once confirmed and paid, unless patrons are unable to bowl on the day and time of their function due to inclement weather, confirmed by FVBSC management, in which case, Rink Hire only will be refunded in full, transferred to a tab or payment can be carried over to a rearranged date.

If bookings are cancelled before 7 days prior and final payment has been made then the refund of the payment will be made minus the deposit. Refunds are up to management’s discretion. However, any catering ordered and/or area hire will not be refunded.

Please note FVBSC defines a washed-out green as visible surface water on the green.

Duration

It is the responsibility of function organisers to ensure all guests are aware of commencement and completion times for all forms of hire through FVBSC (e.g. rink hire, BBQ hire, or venue hire).

All hire times are to be adhered to and staff will be onsite to assist with ensuring timings are stuck to.

Our private BBQ areas are from either 11am - 2pm, 3pm - 6pm or 7pm - 10pm.

Marquee, Deck and Bar is 11am - 5pm OR 6pm - 11pm.

Clubroom times are 9:30am - 5pm OR 6pm - 11pm (unless Saturday in pennant season clubroom is available 8pm - 11pm).

Seminar room hire is from 9:30am - 5pm OR 6pm - 11pm.

On our busy days, please be aware there is a 10 minute leeway rule for bowling. Up to 10 minutes after the time booked to bowl, there may be a wait while we get your rink oragnsied. 10 minutes before the end of your session you need to pack up the bowls to help us be ready for the next group. Please be patient with us around this. If the wait is extended for your group, we will oragnise for a fair extension to your bowling either on the same lane, a different lane, or a later time.

Smoking Policy

From 1 August 2017, the Tobacco Amendment Act 2016 will amend the Tobacco Act 1987 to ban smoking at all outdoor dining areas when food is available for consumption. For more information, visit the smoke-free outdoor dining page.

Due to this, smoking is only permitted in 4 different designated areas at FVBSC. These include: 

  • Outside the back gate.
  • The sectioned off area in between the end of area 1 and the start of area 2.
  • The seat next to our middle sliding door.
  • At the back of the property behind rink 7.

These have designated smoking area signs. There is no smoking on the greens or anywhere else on the property. Those not abiding by these rules may be subject to fines from authorities.

Staff and Patron Health and Safety

Function organisers and their guests, as well as the general public are responsible for any injury sustained to other patrons, staff or members. FVBSC have a small selection of general first aid avaliable - please see the bar and the Duty Manager on shift. 

Food & Beverage

FVBSC is a fully licensed venue. Strictly no beverages of any kind are to be brought into the venue.

FVBSC does not permit outsourced catering, takeaway food, pre-prepared hot food, or cooking equipment to be brought into the venue by patrons. If patrons or groups do not follow these rules, they will be turned away.

FVBSC does permit items to be cooked on our barbeques, as a part of our barbeque hire, or items accompanying barbequed food (e.g. salads, coleslaw etc.), to be brought into the venue by patrons (all accompanying items must be cold).

FVBSC accepts no responsibility for food brought into our venue by patrons.

Please note - our refrigeration facilities are not for public use.

FVBSC offers a range of catering options – these can be viewed online. For any events, all catering must be fully paid and relevant details confirmed 14 working days prior to the function October through to February. At the discretion of the Events Coordinator catering during March through to September may be confirmed 7 days prior to the event. Refunds will be issued for catering if the event is cancelled prior to 14 days only.

FVBSC observes all responsible service of alcohol regulations. FVBSC reserves the right to refuse entry and service. FVBSC does not serve spirits straight or on ice; spirits must be served with a mixer. FVBSC does not serve jugs of spirits or alcoholic shots.

Entertainment

FVBSC management must be advised of any entertainment intended as a part of a function at FVBSC, no later than seven working days prior to the event (fourteen working days prior to the event if booked in December).

Please note that noise restrictions as per City of Yarra and Victorian Law apply to FVBSC. These will be strictly adhered to by FVBSC staff, and must be adhered to by entertainers, function organisers, their guests, as well as the general public.

Our club noise restriction stipulates any audio equipment is to be turned down by 9pm and off by 10pm. This is not negotiable. Amplifiers or amplified music is not permitted.

The only audio devices allowed outside are household speakers which can be purchased from retail stores such as JB Hi Fi. This is not negotiable.

Please consult with FVBSC management as to the content of these noise restrictions, if required. The continuance of entertainment on the day of the function is at the discretion of FVBSC management staff.

Functions inside have access to our PA system.

For all events requiring the use of our Audio and/or Visual systems, please arrange a visit prior to your event to ensure equipment is compatible with your requirements.

Bucks & Hens Parties

The Terms and Conditions form is to be read and signed by each Bucks or Hens party organiser - this will be sent to you by our events team. This means you accept the Terms and Conditions and take responsibility in making sure your party abides by them. If a T&C is breached, please be aware that your group booking may be cancelled with no refund given. (No entry will be permitted until this is signed by the Event Organiser)

Terms and Conditions are as follows:

  • Fitzroy Victoria BC respects and welcomes all visitors to our club, regardless of their race, religion, gender or sexuality. Please be considerate and respectful of this when planning your function and at all times whilst at the club. All patrons must be fully clothed at all times, including footwear (unless barefoot bowling). FVBSC strictly forbids nudity.  FVBSC Dress code forbids any sexually explicit items or dress to be on the premise. All items and/or clothing items will be confiscated.
  • Generally, unsavoury or untoward behaviour will not be tolerated.
  • No alcohol or food is allowed on the green.
  • No external beverages (including alcoholic and/or non-alcoholic) can be brought onsite.
  •  If any members of the party are found by our staff to be intoxicated, the party will be ejected from the venue.
  • Any patron found sculling alcohol will be ejected from the premises immediately.
  • If the party does not follow the directions (advised by FVBSC staff), they will be asked to stop bowling with full forfeiture of Rink Hire payment.
  • FVBSC permits bucks and hen s functions until 5pm only (all bucks and hens must be off the property by 5pm); once the group has concluded bowling and/or area hire, the group is to leave the premises immediately.
  • Once your bowling concludes, please pack up the bowls into the crates.
  • Bowls are not to be left on the green or at the wrong end.
  • Bucks & Hens Terms and Conditions to be signed by organiser when they arrive at the venue.

Privacy

All information provided to the club will be protected and only used for the purpose of the informant’s function. FVBSC does not archive credit card details provided for payment over the phone.

Tabs and Credit Cards

FVBSC provides the option of a bar tab to corporate event groups and large social event groups only. This option needs to be set up on the day with the Duty Manager on shift and can never be pre-arranged with the events team as this is not something our system allows.

For all bar tabs, FVBSC requires a credit card and a form of valid photo identification. All guests will receive a wristband and must wear the wristband to use the tab for their beverage purchase(s). 

All tabs must be settled before the conclusion of the day’s trade (on which the tab was opened). Any tabs left unsettled will be charged, unless FVBSC is contacted by the card holder to make other arrangements.

Please note, it is the responsibility of the card holder to manage the account of the tab. FVBSC staff are not responsible if the tab account exceeds the negotiated limit and in this event the card holder will be charged the full amount owing.

If credit/debit cards are left at FVBSC, we will contact the bank issuing the card and act on the advice of the bank.

Social Media Acceptable Use Policy

FVBSC welcomes all comments on our social media channels, including Facebook and Twitter. We want to hear from our members and guests about what they love about our venue and our achievements. You are welcome to express your views, comments, ideas, insights about the Fitzroy Victoria Bowling & Sports Club. At the same time, you should show courtesy and respect to others and must not use our social media channels to abuse others, expose others to offensive or inappropriate content, or for any illegal purpose.

When using our social media channels, please ensure that you:

  • protect your personal privacy and that of others by not including personal information about yourself or others in your posts to our social media channels (for example, email addresses, private addresses or phone numbers);
  • represent your own views and not impersonate or falsely represent any other person;
  • are not abusive and do not harass or threaten others;
  • do not make defamatory or libellous comments;
  • do not use insulting, provocative or hateful language;
  • do not use obscene or offensive language;
  • do not post material to our social media channels that infringes the intellectual property rights of others;
  • do not post multiple versions of the same view to social media channels or make excessive postings on a particular issue;
  • do not promote commercial interests in your posts to our social media channels;
  • do not include internet addresses or links to websites, or any email addresses in your post to our social media channels;
  • if you make an error, be up front about your mistake and correct it quickly. If you choose to modify an earlier post, make it clear that you have done so.

Fitzroy Victoria Bowling & Sports Club reserves the right to enforce this Acceptable Use Policy at its discretion. Fitzroy Victoria Bowling & Sports Club may remove or request removal of any posted messages that it considers to be in breach of the Policy.

If you have any questions about this policy, please contact us at manager@fvbowls.com.au.

Social media privacy statement

FVBSC may record any information posted to one of our social media channels (including Facebook and Twitter) and may use that information for the purpose of administering its social media channels and considering and/or addressing any comments made.

No attempt will be made to further identify users of our social media channels except where authorised by law. Fitzroy Victoria Bowling & Sports Club is not responsible for the privacy practices or content included on our social media channels or any linked websites.

Attire

Fitzroy Victoria BC respects and welcomes all visitors to our club, regardless of their race, religion, gender or sexuality.

Please be considerate and respectful of this when planning your function and at all times whilst at the club. 

All patrons must be fully clothed at all times, including footwear (unless barefoot bowling).

Miscellaneous

No bikes, skateboards, etc. are to be ridden within the boundaries of the FVBSC. Bikes are to be locked up in the designated area next to the maintenance sheds. FVBSC takes no reasonability for the security of bike, but do provide permanent bike racks to lock bikes onto if the bike owners wish to use this.

No animals are to be brought into FVBSC under any circumstance (unless accompanying a patron for medical purposes).

No patron is to enter any back-of-house areas; this includes the bar, kitchen foyer and kitchen, sheds, office, locker rooms and dry or cool storage room areas. Patrons found trespassing on back-of-house areas will be ejected from the venue immediately.

Club Conduct and Behaviour Policy

FVBSC adheres to the ClubsVic code of conduct and behaviour policy, available by contacting ClubsVic. Employees, members and guests have the right to enjoy the venue without be subjected to behaviour that is unwanted, humiliates or offends them.

FVBSC has the right to eject from the premises anyone who transgresses the ClubsVic code of conduct and behaviour policy.


FVBSC Terms and Conditions are reviewed on a yearly basis by management and the committee of FVBSC. Please contact management if you wish to discus an item.